Top 10 Tools to Keep You Organized during Wedding Planning

How to Stay Organized during Wedding Planning

Tips for Brides

Planning a wedding can be a daunting task for a bride-to-be but staying organized will undoubtedly ensure stress-free wedding planning. There are so many tools out there to help you plan your big day and today I’m going to introduce you to my ten favorites. Do yourself a favor and start using them NOW! You’ll thank me later, I promise!

Top 10 Tools to Keep You Organized during Wedding Planning

1. Pinterest

If you aren’t using Pinterest yet you are definitely missing out! It’s a great place to create inspiration boards separated by categories. You can also create secret boards, which are private boards that no one else sees unless you invite them. They are perfect for keeping some of your wedding decor ideas under wraps. Click here to get started.

2. WeddingWire Apps

WeddingWire is one of the best known wedding planning sites and they have a great set of apps that will help keep you organized, too!  The vendor search is incredibly helpful and the forums are perfect for connecting with other brides about a myriad of topics. Click here to access the WeddingWire apps.

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3. Evernote

This is an app that lets you save notes, capture images, and sync notes. It’s much better than taking notes in your notebook because it puts all your notes in one place and allows you to access them from your computer, phone, or mobile device. You can also save favorite webpages, snapshots, and images and share your notes with other people. It’s also great for organizing all of your honeymoon itineraries, confirmations, maps and more. Click here to learn more about Evernote.

4. Planner or Binder

A good old-fashioned planner or three-ring binder is a perfect way to organize all of your wedding-related print materials, receipts, and contracts. You can buy a custom wedding planner like this one or this one or make your own. Don’t forget the subject dividers! A few must-have categories include: To-Do List, Attire, Budget, Ceremony, Decor, Florist, Music, Guests, Reception, Registry, Rehearsal Dinner, Timeline, Venue, and Honeymoon :-)

5. Doodle

This tool will come in handy when finding a time that works for all of your bridesmaids to go dress shopping, or when you want to find the best time for your bachelorette party. Doodle makes it so easy to find a mutually convenient time without having to send a gazillion emails back and forth to each other. You simply list the dates and times that work for you and generate a link to invite others to check off the dates that work for them, too. Once everyone has marked their dates just choose the date with the most green! Click here to access Doodle.

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6. Wedding Hashtag

Wedding hashtags on Instagram have become a must in recent years. This is a great way to easily pull up all your wedding-related images. Come up with your wedding hashtag as soon as possible and start using it throughout your engagement. Be sure to share it with your wedding vendors so that we can hashtag any photos we post of you, too!

7. Google Drive

Use Google Docs and Sheets to keep track of lists and expenses. You’ll be happy you did! You’ll be able to alphabetize your guest list easily, add up expenses without picking up a calculator, keep track of music favorites, and even keep track of meal requests. AND you’ll be able to share these documents with your fiancé, maid of honor, and anyone else who is helping you plan the big day. If you’re into spreadsheets, check out this link.

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8. Gmail

One of the most important things you should do is open a separate email account for wedding-related emails. You’ll soon be asked for your email address everywhere you turn and you want to make sure your personal inbox doesn’t explode. By having a separate email for wedding stuff you’ll be able to keep everything organized. Be sure to make a “label” for each vendor so you can keep track of all communications. You can also color code and filter incoming mail into labels.

9. Google Calendar

I saved the best for last! This by far my favorite organizational tool. You can create different calendars under the same account and invite others to view or even allow them to make changes. If both you and your fiancé have a Google Calendar you can link up and view each other’s schedules. This comes in very handy when making appointments because with a click of the mouse, you can see if he is free or not. Jay and I use our Google Calendars all the time to check each other’s schedules and set up appointments and it has made our lives so much easier! The best part is that the calendars sync right to your phone and iPad or tablet so you can easily access them wherever you go.

I hope you found this post helpful! I tried to be as brief as possible in this overview but I could easily have written a separate blog post for each of the tools I’ve mentioned! If you’d like to know more about any one of the tools I’ve recommended, please comment below. I’d be happy to help!

10. Wedding Website

A wedding website is essential these days; they allow you to easily share information about your wedding with your guests. It’s a great place to share your love story (it gets guests so excited about your wedding), useful links, and your engagement photos, too! I have also noticed that a lot of my post-COVID couples have used it to share updates, vaccine requirements, etc. Check out companies that offer wedding websites here: Zola, Minted, WeddingWire, and The Knot.

Some of the links on this page are affiliate links. That means, I get a small commission if you purchase through this link. Thank you for supporting my small business!

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If we haven't met yet, I'm Alex! I'm passionate about discovering beautiful stories, documenting genuine moments, and capturing timeless images along the way. Here I share our latest work, a peek into my life, and helpful resources. Thank you so much for visiting my blog!

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